Grant Management & Community Capacity Building Focus

Full-Time (.8 to 1 FTE) Position Description

SUMMARY: This position focuses on administration and development of the Mt Baker Community Coalition (MBCC), a community-based youth substance use prevention and mental wellbeing promotion effort.  Focus includes: grant writing; grant management; assessment, planning, implementation & evaluation.  Activities are varied and include convening community to increase protection and reduce risk factors using current prevention strategies; provision of community and coalition education; supporting co-worker’s effort to develop sustainable youth programming and coalition outreach;  building community capacity & partnerships; strategic planning and facilitation; program and fiscal reporting; budget development and management; monitoring coalition and contractor activity to ensure grant compliance and collaborating with organizations, businesses and government entities to increase wellbeing in East Whatcom County.

STATUS: Permanent, Non-Exempt, Grant Funded Position. Either Part-Time or Full Time (up to 40 hrs/week) Options
START DATE: Preferred Start Date is March 13, 2023 or sooner
REPORTS TO: Executive Director
PRIORITY DEADLINE: January 31 at 5pm, but open until filled
TO APPLY: Send cover letter, resume and three (3) professional references to INFO at WFCN dot ORG

Ideal candidate brings: Ability to orchestrate, delegate, and co-create. Skill as a visionary thinker, who is detail-oriented, has strong organization & coordination skills and demonstrated success supporting diverse populations to achieve their goals. Demeanor to collaborate with co-workers and community coalition members to articulate their vision, develop goals and identify pathways to achieve them. Strong communication and facilitation skills to motivate through story, presentation and reporting the coalition’s work and outcomes. Experience or background in public health, substance use prevention or mental wellness desired and experience coordinating complex programs helpful. A sense of positivity and hopefulness.

ESSENTIAL JOB FUNCTIONS:

• Co-coordinate a local community coalition and recruit/maintain required sector representation to prevent or reduce youth substance abuse and promote mental wellbeing;
• Oversee coalition’s development and implementation of strategic action plans and needs assessments to meet grant funder requirements;
• Record, monitor and report coalition financials;
• Plan, develop, implement, monitor and report grant outcomes;
• Enter reporting data into required data systems within contractual timeframes (training provided);
• Work cooperatively with staff, community members and other diverse groups to develop and implement effective and evidence- based strategies which discourage use/misuse of alcohol, tobacco and other drugs;
• Conduct participant surveys to evaluate community needs, contract compliance and strategy effectiveness;
• Coordinate comprehensive training for coalition members to build capacity for community-based, data-driven substance use coalition work;
• Provide technical assistance and support to agency staff, volunteers, prevention contractors, service providers and community groups on topics such as the CPWI and prevention science (e.g., risk and protective factors, the Strategic Prevention Framework, relevant evidence-based strategies);
• Assess, manage and evaluate programs’ policies and procedures to ensure program compliance with federal, state, and local guidelines;
• Responsible for prevention contract monitoring and program outcomes;
• Interpret complex and detailed federal and state regulations to ensure program compliance.
• Proficient computer skills including, but not limited to Word and Excel.

ADDITIONAL REQUIREMENTS:

• Possession of a valid driver’s license is required prior to employment.
• Access to guaranteed, reliable transportation is required. A clean driving abstract may be required by our state funders.
• Current Certified Prevention Professional credential or ability to obtain within 18 months of appointment upon approval of related training plan.
• Ability to pass Washington State Patrol Background check and any further established background requirements.

EDUCATION AND EXPERIENCE:

• Education or equivalent experience equaling a Bachelor’s level degree in Public Health, Human Services, Behavioral Sciences, Health Education or closely related field;
• Two years of relevant experience in grant management, budgeting and strategic planning;
• Working knowledge of substance abuse prevention and prevention science, community development and mobilization, cultural competence principles, and community organizing approaches;
• Demonstrated ability to create and sustain effective relationships with community partners, foster and share leadership among individuals in the community and build bridges among diverse community members and organizations.

COMPENSATION: Starting range DOE: $25 to $28 hourly. Pro-rated medical and dental health benefits, vacation, sick leave, and retirement starting in 2023.

WORKING CONDITIONS: Three days a week work must be in East Whatcom County/Mt. Baker Schools area.  MBCC’s official workspace is at Mt Baker Senior High School with satellite spaces available in Kendall at East Whatcom Regional Resource Center and in Bellingham at Whatcom Family & Community Network (WFCN). Travel is required to engage face-to-face with coalition and community members, businesses and organizations to promote coalition and its efforts.  Travel is required to attend community meetings & events, provide training & technical assistance to the coalition and participate in coalition strategies & activities. Statewide travel is required occasionally. Typically, no more than once a week, evening/weekend/irregular hours may be required to attend in person meetings and prevention activities. Access to guaranteed, reliable transportation is required and some travel compensation is provided. Occasional physical effort may be required to lift items weighing up to 50 pounds.

As an employer, WFCN promotes individual and community wellbeing practice and a trauma informed culture of compassion for self and others. We encourage staff to model self-compassion and teach others as you develop. WFCN is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To Apply:
Send cover letter, resume and three (3) professional references to info@wfcn.org

JOB SUMMARY:
Co-facilitate the development, training and implementation of the Mt. Baker Community Coalition (MBCC), a youth substance abuse prevention and mental wellbeing promotion coalition; Increase public awareness about community-based prevention programming; Outreach to and engage community through in-person and online communications and community activities.

TITLE: Mt Baker Community Coalition Co-Coordinator
HOURS: Mostly between Mon. to Fri. 8 to 5 p.m. Some weekends and evenings.
STATUS: Permanent, Non-Exempt, Grant Funded Position. Part-Time or Full-Time Option (up to 40 hrs/week)
START DATE: Preferred Start Date of August 8, 2022
REPORTS TO: Executive Director

PRIORITY DEADLINE: July 8, but open until filled
TO APPLY: Send cover letter, resume and three (3) professional references to info@wfcn.org

ESSENTIAL FUNCTIONS:

• Co-Coordinate the Mt Baker Community Coalition to increase positive outcomes that prevent and reduce youth substance use and develop mental wellbeing; Use community organizing & volunteer management principles;
• Outreach to and engage community through in-person and online communications (including social media, positive social norm campaigns, surveys, quarterly newsletter, retailer and consumer outreach, and more).
• Coordinate provision of training to coalition members to build capacity for community-based, data- driven substance abuse coalition work; Public speaking and training skills, and group and meeting facilitation skills.
• Coordinate Youth Engagement: Plan, coordinate and implement training, activities and events with and for youth, families and prevention professionals to increase youth leadership skills, prevention science knowledge and advances prevention strategies and outcomes.
• Oversee the student prevention club (youth in 7-12th grades) to educate and advocate with peers about the risks of substance use while reducing stigma and promoting mental health through community connection.
• Work cooperatively with staff, community members and other groups to develop and implement on-going evidence- based strategies which discourage use/misuse of alcohol, tobacco and other drugs;
• Conduct participant surveys to evaluate community needs, contract compliance and strategy effectiveness;
• Plan, develop, implement and monitor grant outcomes that include social media and marketing initiatives.
• Collaborate with key community stakeholders in the support and implementation of action plans.

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent oral and written communication, public speaking and training skills, and group and meeting facilitation skills Communicate effectively both orally and in writing with tact, diplomacy and sensitivity;
• Knowledge of and familiarity with the community served by the coalition, specifically Eastern Whatcom County;
• Demonstrated ability to organize community groups and to work cooperatively with a diversity of people, agencies, public groups and contract agency personnel;
• Ability to facilitate meetings that encourage participatory leadership and positive development of solutions and community capacity;
• Organization skills; Proven ability to work independently and prioritize several on-going assignments within contractual requirements including deadlines;
• Ability to work a flexible schedule and travel within the area served by the coalition with occasional state-wide and out of state travel.
• WFCN promotes individual and community wellbeing practice and a trauma informed culture of compassion, for self and others. We encourage staff to model self-compassion and teach others as you develop.
• Proficient computer skills
• Learns new concepts quickly

ADDITIONAL REQUIREMENTS:

• Possession of a valid driver’s license is preferred. Access to guaranteed, reliable transportation is required. A clean driving abstract may be required by our state funders.
• Current Certified Prevention Professional credential or ability to obtain within 18 months of appointment upon approval of related training plan (this could be accomplished as part of your workload).
• Ability to pass Washington State Patrol Background check and any further established background requirements.

EDUCATION AND EXPERIENCE:

• Preferred Bachelor’s Degree in Communications, Human Services, Public Health, Behavioral Sciences, Education, Health Education, Social Sciences or closely related field;
• Two years of relevant experience in community organizing, program coordination, or community-based programs involving youth, drug/alcohol/tobacco abuse, or other related community health prevention or counseling
• Working knowledge of substance abuse prevention and prevention science, community development and mobilization, youth development principles, and community organizing approaches
• Demonstrated ability to create and sustain effective relationships with community partners, foster and share leadership among individuals in the community and build bridges among diverse community members and organizations

COMPENSATION:

• Starting Range DOE: $25.94-$32 per hour.
• Medical health benefits with dental; holidays; paid time off (PTO is vacation and health leave); retirement with partial match, life insurance, mileage reimbursement

WORKING CONDITIONS:
The CPWI grant, requires that the primary office in which employee maintains work space must be located within community served by coalition. This means within the boundaries of the Mt. Baker School District service area. Work is typically performed primarily in school, office and community environments. Due to COVID, work is performed from both school-based settings as well as either home or office spaces. We are currently limiting face to face meetings, trainings, events and gatherings.

Whatcom Family & Community Network is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To Apply:
Send cover letter, resume and three (3) professional references to info@wfcn.org

JOB SUMMARY:
Administer and co-coordinate community-based prevention programming, including planning, development, implementation and evaluation of programs; facilitate development and coordination of substance abuse prevention activities; develop and present prevention-related educational programs for community members and groups; be knowledgeable about substance abuse prevention research and increase public awareness; co-facilitate the development, training and implementation of the Mt. Baker Community Coalition (MBCC), a youth substance abuse prevention coalition, and collaborate with other local coalitions, task forces and community groups as a resource or provider of technical assistance.

JOB
STATUS: Permanent, Non-Exempt, Grant Funded Position. 1 FTE (40 hours per week offered)
START DATE: January 3, 2022
REPORTS TO: Executive Director
PRIORITY DEADLINE: November 8, 2021, but open until filled
TO APPLY: Send or email cover letter, resume and three professional references (please ensure your name, phone number and email contacts are included) to info@wfcn.org

ESSENTIAL FUNCTIONS:

• Co-Coordinate the MBCC, comprised of community sector representatives from the following sectors: Youth, Parent, Law Enforcement, Civic/Volunteer Groups, Business, Healthcare Professionals, Media, Schools, Youth-serving Organizations, Religious/Fraternal Organizations, State/Local/Tribal Governments, Other Substance Abuse Organization (e.g., Treatment), Youth Treatment Professionals, and Mental Health Professionals; to encourage and facilitate their collaboration in efforts to prevent or reduce substance abuse; Use volunteer management and community organizing principles;
• Coordinate and provide comprehensive training to coalition members to build capacity for community-based, data-driven substance abuse coalition work; Public speaking and training skills, and group and meeting facilitation skills.
• Provide technical assistance and support to agency staff, volunteers, prevention contractors, service providers and community groups on topics such as CSAP strategies, CPWI and prevention science (e.g., risk and protective factors, the Strategic Prevention Framework, relevant evidence-based strategies);
• Oversee community coalition’s development of five-year prevention strategic plan within Center for Disease Control (CDC) Drug Free Community (DFC) grant guidelines and “Washington State Department of Social and Health Services’ Division of Behavioral Health and Recovery” (DSHS/DBHR) Community Prevention and Wellness Initiative (CPWI) and assist in providing annual budget and project plan updates;
  • Conduct needs assessment and other techniques to identify community service needs with community coalition members;
  • Assist individuals and groups in developing risk and protective factor focused prevention plans, selecting research-supported prevention strategies, and developing appropriate evaluations;
  • Sustainability planning, which includes seeking additional funding and development support.
• Prepare, analyze and modify grant and program budgets;
• Assist in managing additional grants and funding received to grow and sustain coalition goals.
• Coordinate Youth Engagement: Plan, coordinate and implement training, activities and events for youth, families and prevention professionals that increases youth leadership skills, prevention science knowledge and advances prevention strategies and outcomes.
• Work cooperatively with staff, community members and other groups to develop and implement on-going evidence-based strategies which discourage use/misuse of alcohol, tobacco and other drugs;
• Develop data collection instruments and monitoring and program evaluation policies and procedures to ensure program compliance with federal, state, and local guidelines;
• Responsible for prevention contract monitoring, reporting and program outcomes;
• Conduct site-visits with subcontractor(s) to monitor program components for contract provisions and compliance;
• Conduct participant surveys to evaluate community needs, contract compliance and strategy effectiveness;
• Prepare summaries of prevention monitoring reports for the coalition and others as needed;
• Enter reporting data into required data systems within contractual timeframes;
• Interpret complex and detailed federal and state regulations to ensure program and planning compliances;
• Attend required funder (i.e. DBHR/DFC) and partnership (i.e. WCHD; BHC) meetings and training;
• Engage with local media. Preparing press kits, soliciting media coverage and responding to media requests;
• Plan, develop, implement and monitor media campaigns, positive social marketing initiatives in collaboration with DFC and CADCA National media initiatives;
• Collaborate with key community stakeholders in the support and implementation of grant action plans.
• Communicate effectively both orally and in writing with tact, diplomacy and sensitivity;
• Work independently and collaboratively to develop effectiveness in teams and work groups;
• Participate in development and maintenance of organizational system;
• Perform professional computing skills at a proficient level, MS Office; Email; Online research; database entry; office machines; phones; Virtual meeting environments; Google drives, etc.

WORKING CONDITIONS:
Due to COVID, work is performed in school-based settings and virtually from remote home or office spaces. We are currently limiting face to face meetings, trainings, events and gatherings. These aspects may change across time as the pandemic progresses or ends. The CPWI grant, requires that the primary office in which employee maintains work space must be located within community served by coalition. This means within the boundaries of the Mt. Baker School District service area. During non-COVID times, work is typically performed primarily in school, office and community environments. Community travel is required to provide face to face communication with coalition members and to attend other community meetings and events, provide training and technical assistance and participate in coalition strategies and activities. Statewide and out of state travel is required occasionally. Attendance at meetings and prevention activities may frequently require working evening, weekend and irregular hours. Access to guaranteed, reliable transportation is required. Occasional physical effort may be required to lift items weighing up to 50 pounds. WFCN promotes individual and community wellbeing practice and a trauma informed culture of compassion, for self and others. We encourage staff to model self-compassion and teach others as you develop.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of and familiarity with the community served by the coalition, specifically Eastern Whatcom County;
• Demonstrated ability to organize community groups and to work cooperatively with a diversity of people, agencies, public groups and contract agency personnel;
• Knowledge of basic principles of substance abuse prevention and treatment and public health principles, including health and mental health promotion. Understand the continuum of care in substance abuse and addiction;
• Understand existing alcohol and other drug abuse prevention systems and programs in state and county governments;
• Knowledge of principles of equity and cultural humility, consequences of health disparities, and strategies to increase inclusivity in community outreach;
• Knowledge of principles of effective leadership with demonstrated leadership skills;
• Understand the value of and strategies of inclusivity for members of the community in coalition-building and community outreach;
• Ability to facilitate meetings that encourage participatory leadership and positive development of solutions and community capacity;
• Excellent research, analysis, writing, and communication skills involved in community development, planning and policy development, grant and report-writing, statistical data gathering and public speaking;
• Successful experience developing and providing adult training programs;
• Proven ability to work independently and prioritize several on-going assignments within contractual requirements including deadlines;
• Ability to work a flexible schedule and travel within the area served by the coalition with occasional state-wide and out of state travel.

TRAITS THAT COMPLEMENT OUR TEAM DYNAMIC:
Extroverted personality; Relationship oriented; Passionate about youth wellbeing and substance free development; Learns new concepts quickly and is self-motivated; Attentive to detail; Able to lead and follow as a team member; Willing to delegate to and coach youth and adults in a collaborative way; Manage multiple time sensitive issues; Adapt to changing circumstances; Generate a shared vision for the community; Generate and maintain enthusiasm for developing solutions: Instill hope for continued improvement of health outcomes; Share WFCN’s values and adopt our core principles of trauma informed and community capacity building work.

ADDITIONAL REQUIREMENTS:

• Possession of a valid driver’s license and an acceptable driver’s abstract is required prior to employment.
• Current Certified Prevention Professional credential or ability to obtain within 18 months of appointment upon approval of related training plan.
• Ability to pass Washington State Patrol Background check and any further established background requirements.

EDUCATION AND EXPERIENCE:
A Bachelor’s Degree in Human Services, Public Health, Behavioral Sciences or closely related field; or the equivalent combination of relevant education, training and experience. Two years of relevant experience that adequately illustrates the attainment of knowledge, skills, abilities and other requirements of the job listed. Familiarity with Washington State and Substance Abuse and Mental Health Administration (SAMHSA) substance abuse prevention planning frameworks and programs preferred.

FUNDING & OVERSIGHT INFORMATION:
This position is grant funded by multiple sources, including Drug Free Communities Grant managed by Center for Disease Control (CDC) and Community Prevention Wellness Initiative of Washington State Health Care Authority (HCA), Division of Behavioral Health and Recovery (DBHR). The grants are administered through the employer for this position, Whatcom Family & Community Network (WFCN), A 501 (c) 3 not for profit organization. See the WFCN website at www.wfcn.org

COMPENSATION:
Starting Range DOE: $22 to $25 per hour. Pro-rated medical health benefits with dental; holidays; paid time off (PTO is vacation and health leave). Full time employees benefits are paid in full. Spouse/Domestic Partner/Dependents may be covered, but at full cost to employee.

Whatcom Family & Community Network is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To Apply:
Send cover letter and resume to info@wfcn.org